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PTO Descriptions & Elections

2019-2020 PTO Position Descriptions 

The President shall: TWO year term starting in July 2019- June 2021

  • Ensure the PTO mission is carried out throughout the school year.
  • Plan and preside at all meetings of the Organization.
  • Coordinate and support the work of the Executive Board and the Leadership Team.
  • Establish all meeting dates and times for the year with the Principal.
  • Provide updates and calendar items for the monthly PTO newsletter.
  • Manage the election during even numbered years.
  • Promote communication with and support of staff and teachers throughout the school year.

The Vice President shall: ONE year term starting in July 2019- June 2020

  • Perform the duties of the President in his/her absence.
  • Assist the President in all duties.
  • Support the work of the Executive Board and the Leadership Team.
  • Perform other duties as assigned by the President.
  • Manage the election during odd number years

The Treasurer shall: ONE year term starting in July 2019- June 2020

  • Ensure the finances of the PTO and act as custodian of all funds raised by the Organization.
  • Prepare an annual budget for approval by the Executive Board and the Organization.
  • Prepare financial reports and present at each Organization meeting.
  • Prepare an end-of year financial report to be presented at the final Organization meeting of the school year.
  • Maintain accurate accounts of income and expenditures.
  • Write all checks, pay all bills and make any other approved disbursements.
  • Aid in counting and making deposits of monies received after fundraising activities and other events.
  • Perform monthly bank reconciliation with Assistant Treasurer.
  • File required annual Federal Tax documents and Charitable Solicitations Act documents with State of Colorado.
  • Submit financials at the end of each semester to the Principal for submittal to the district.

The Secretary shall: ONE year term starting in July 2019- June 2020

  • Print and distribute agendas for all PTO meetings.
  • Keep minutes of all meetings. Ensure the minutes of all meetings are documented, distributed, and maintained.
  • File and maintain all records including the By-Laws.
  • Coordinate with the President to distribute a monthly PTO newsletter.
  • Ensure that reminders for all meetings are distributed.

The Fundraising Chair shall: ONE year term starting in July 2019- June 2020

  • Coordinate all fundraising events of the Organization.
  • Gather fundraising ideas and present to the Executive Board for feedback and approval.
  • Ensure monetary and in-kind donations are raised in support of the PTO planned activities and budget requirements.
  • Coordinate all fundraising materials for distribution, including but not limited to, flyers and brochures.
  • Oversee Box Tops, Dine-Out, and Grocery Store Card Coordinator
  • Assist Treasurer in counting and documenting monies raised for each event.
  • Set up and oversee committees as necessary.


STEM Lab PTO is a Section 501(c)(3) nonprofit organization and gifts may qualify as a charitable deduction for federal income tax purposes.

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